Organizations

Your organization holds your programs, your team, your public handle, and your branding. Invite teammates, manage roles, set your handle and brand, and duplicate, archive, or delete programs.

Your organization is your home on AwardKit. Every program lives inside it, your teammates get access based on their role, and the organization carries the things every program shares: the public handle in your URLs, your logo and brand color, your subscription, and your Stripe account.

Organization settings live under Settings in the sidebar, with five pages: General, Team, Programs, Billing, and Payments.

Your public handle and hub page

Every public page you publish sits under your organization's handle:

awardkit.io/your-handle is your hub page. It lists your live, public programs with a badge for their state ("Open for entries", "Winners published"), keeps a Past editions section for archived programs, and shows draft programs to your own team only, marked "Not live". Programs set to Unlisted on their Overview stay off it for visitors (your team sees them marked "Unlisted"). The hub does not exist, for anyone, until at least one public program is live. See Who can find your program.
awardkit.io/your-handle/your-program is each program page. The entry form, gallery, and entry pages follow the same shape.

Set the handle once on General under Public handle. Pick it early: changing it changes the address of your hub and every program page in the organization at once, live programs included, and links you have already shared stop working with no redirect from the old addresses. Only owners and admins can change it, and the confirmation ("Change your organization handle?") spells out the consequence before it applies.

A program's own slug (the part after the handle) is edited on that program's Overview in the URL card. Program slug renames keep the old address working as an alias, so they are safer than handle renames. See Program page and dashboard.

Branding

Your brand is set once for the organization and applied to every public page of every program:

Logo: replaces the initials avatar in the header of your public program pages. Use Upload logo (or Change logo) on the General page. With a logo in place, the Show organization name next to the logo switch controls whether your name renders beside it; turn it off if the logo already includes your name.
Brand color: one hex color (for example #b4410d). Buttons, links, hovers, and highlights across your public pages derive from it, and text is darkened automatically where needed so it stays easy to read. The Preview under the field shows the result, and the box below it rates the color for accessibility: AAA (excellent contrast), AA (good contrast), or Adjusted when the color is too light for text, with your color next to the deeper shade your pages use. Contrast details lists the exact ratios. Reset to default returns to the AwardKit color.
Organization name: appears beside your logo on public pages and on billing.

The one branding element that is per program is the hero image, because it is about the program, not the organization. It lives on the program's Entrant pages tab under Branding, next to a read-only view of your organization brand and an Edit organization branding link.

Team and roles

Invite teammates from Settings > Team: click Invite member, enter their email, and pick a role. The invitation email is titled "Invitation to join {your organization}". Its link opens an invitation page for the invited address: someone new to AwardKit clicks Create account and signs up with that email or with Google, and someone who already has an account clicks Sign in. Either way they land back on the invitation to accept it.

Role	What they can do
Owner	Everything an Admin can do, plus deleting the organization. The Owner is the person who created the organization; the role is never assigned by invitation or role change.
Admin	Runs programs, judging, and results; deletes entries and setup; manages fees, billing, Stripe, branding, the handle, and the team. Only the Owner can delete the organization.
Member	Works on every program: edits entries, marks eligibility, manages judges and judging, assigns and unassigns winners. Can invite others, but only as Members. Cannot delete entries or setup, or change fees, billing, organization branding, or roles; see below.

The role picker in the invite and change-role dialogs shows a short summary under the selected role.

What only owners and admins can do

Members are made for checking work: vetting entries, fixing an entry's category, marking eligibility with a note, setting up judges and rooms. The deletes listed below and everything that touches money stay with owners and admins:

Deleting: entries, entrants, categories, awards, form questions, judges, judging rounds, rooms, and scoring criteria. A member sees these controls disabled with "Only admins can delete", or not at all.
Resetting scores on the Judging tab.
Money and limits: entry fees, tax, discount codes, the entry limits, and connecting Stripe.
Program lifecycle: duplicating, archiving, restoring, or deleting programs, and changing a program's address.
Organization: the name, handle, logo and brand color, billing, roles, removing members, and inviting admins.

The Team page has three cards:

Team members: change a role, remove a member, or leave the organization yourself. The Owner cannot leave or be removed; the only way out is deleting the organization.
Pending invitations: Pending and Revoked tabs, with resend, revoke, and delete actions. Revoking sends "Invitation to {your organization} revoked".
Delete organization: permanently deletes the organization, its billing history, and removes every team member. You type the organization name to confirm, and every program has to be deleted first. Archived programs must be restored before they can be deleted.

Creating an organization

Your first organization is created when you sign up. Most customers need only one: the subscription covers unlimited programs in it. Create a second organization when programs belong to different legal entities or need separate Stripe accounts (for example, a chamber of commerce and a trade publication under one parent).

Additional organizations are created from the program wizard: when you create a program, choose Create new organization in the organization selector. If you belong to several, switch between them from the Switch organization control on the Settings pages.

Managing programs

Settings > Programs lists every program in the organization with its entrant and entry counts and its close date, active programs first and an Archived group below. The row menu holds the lifecycle actions.

Duplicate a program for the next season

Awards recur. Duplicate program copies a whole program into a fresh draft so the new season starts from last season's setup:

Carries over: categories, groups and entry fees; entry form and questions; judging rounds and criteria; awards and prizes; pricing tiers and discount codes.
Starts fresh: timeline and judging dates; entries and entrants; judges, scores and results.

The copy starts in Test mode with no dates set, so you schedule the new season and review pricing deadlines before going live. If the program name carries a year, the suggested New program name rolls it forward ("Design Awards 2025" becomes "Design Awards 2026"). Duplicate works on archived programs too, which is usually exactly the one you want to start from.

Archive, restore, delete

Archive program once a season is over. The program becomes read-only: the organizer dashboard stops accepting changes until you restore it, the public program page is replaced by a "Program Archived" notice, and it cannot be taken live. Entrants and judges keep access to view their own entries, certificates stay valid, and the program is listed under Past editions on your hub page.
Restore program reopens it for editing at any time.
Delete program permanently removes the program and all of its entries, judging, and results, including every uploaded file and video. You type the program name to confirm. Prefer archiving unless the program is a draft you never launched.

Only owners and admins can duplicate, archive, restore, or delete programs.

Everything else a program needs lives next to the work it affects: dates on the program Overview, categories and awards on Categories, prices, discounts, and tax on Fees, the entry form and hero image on Entrant pages, and judging on Judging.

AI features, analytics, and privacy notice

Some agreements rule out AI processing of your content or tracking on your public pages. Owners and admins control both under Settings > General > Privacy and AI; members do not see the section. The settings apply to every program in the organization.

AI features: turned off, program import is not offered when creating a program in the organization, and its videos get no automatic captions. Entrants can still add a Video description under each video. Turning it back on asks you to confirm that your agreements allow it.
Tracking on public pages: AwardKit's own page view and load speed measurement, which is not shown in your dashboard. Turned off, your public pages, entry forms, and judge and voting pages track nothing, and YouTube and Loom videos show there as plain links instead of players.
Privacy notice link: your own privacy notice, linked on your entry forms above the submit button ("handles the information you submit under its privacy notice"). It must be a full https:// address; leave it empty to show no link.

Billing and payments

Billing holds the organization's subscription and invoices. One flat plan covers unlimited programs; see Plans and billing.
Payments is where you connect the Stripe account that receives entry fees; see Stripe Connect setup.

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