Entry Form
Configure the entry form for your award program on AwardKit. Add custom questions, video URLs, structured fields, and a deadline.
The form builder lets you customize what entrants submit. Open Entrant pages and switch to the Entry page view to find the form fields and a deadline picker.
Default fields
Every entry automatically includes:
- Name and email of the lead entrant (filled from the entrant's signed-in account)
- Entry title
- Description (rich text)
- Category chosen from your configured categories
- Team members (name and email for each, optional)
Custom questions
Click Add Question to add fields that collect specific information for your program.
Available field types:
| Type | Use case | Example |
|---|---|---|
| Short Answer | Single-line text responses | "Year founded" |
| Paragraph | Multi-line narrative responses | "Describe the impact of this work" |
| URL | Links to case-study videos or websites | "Case study video", "Project website" |
| Dropdown | Select one from predefined options | "Industry" |
| Single Choice | Radio buttons for one selection | "Company size" |
| Multiple Choice | Checkboxes for multiple selections | "Capabilities demonstrated" |
Adding a question opens an inline editor right in the form where you set its label, answer type, placeholder, help text, and whether it is required or optional. The placeholder and help text guide entrants on what good answers look like.
URL fields and auto-embeds
URL fields are useful because AwardKit automatically detects and renders rich previews for supported platforms. When an entrant pastes a YouTube link into a "Case study video" field, judges see an embedded video player directly on the entry detail page rather than a plain URL.
Supported platforms: YouTube, Loom, and Twitter/X.
For files like portfolios, decks, or PDFs, ask entrants to upload to Google Drive, Dropbox, or a similar service and paste the public link into a URL field. Judges and organizers can click through to view the file.
Conditional questions
Each question has a Visibility setting that lets you show it only when it's relevant, either for entries in specific categories or based on how the entrant answered an earlier question. The form adapts as the entrant fills it in, so you can keep the base form short while still collecting category-specific details. See Conditional questions for the full guide.
Deadline
Set a Deadline in the Entry page builder to automatically close entries at a specific date and time.
After the deadline:
- The entry form shows an "Entries closed" message
- Existing entries are locked for editing by entrants
- As an organizer, you can still edit entries and add new ones manually via Add entry
- The public entry gallery becomes available
Entry fees
Entry fees, pricing tiers, and discount codes are configured separately under Categories. The entry form automatically reflects the active fee, the active pricing tier, and any discount codes the entrant applies.
Tips
- Less is more. Five required questions is enough for most programs. The longer the form, the lower your completion rate.
- Use URL fields for evidence. Linking to a Drive or Dropbox file is faster for entrants and judges than reading a long text field.
- Pre-fill placeholder examples so entrants understand the expected format.
- Test the form yourself before opening entries. Submit a test entry from a different account, then delete it.
Overview
Configure the entry form, manage incoming entries, and bulk-import last year's entrants.
Conditional Questions
Show or hide entry-form questions based on the category an entrant picks or how they answered an earlier question, so every entrant sees only the questions relevant to their submission.