Entry Form
Configure the entry form for your award program on AwardKit. Add custom questions, video URLs, structured fields, and a deadline.
The form builder lets you customize what entrants submit. Open the Entries tab to find the Setup card with form fields and a deadline picker.
Default fields
Every entry automatically includes:
- Name and email of the lead entrant (filled from the entrant's signed-in account)
- Entry title
- Description (rich text)
- Category chosen from your configured categories
- Team members (name and email for each, optional)
Custom questions
Click Add Question to add fields that collect specific information for your program.
Available field types:
| Type | Use case | Example |
|---|---|---|
| Short Answer | Single-line text responses | "Year founded" |
| Paragraph | Multi-line narrative responses | "Describe the impact of this work" |
| URL | Links to case-study videos or websites | "Case study video", "Project website" |
| Dropdown | Select one from predefined options | "Industry" |
| Single Choice | Radio buttons for one selection | "Company size" |
| Multiple Choice | Checkboxes for multiple selections | "Capabilities demonstrated" |
Each question can be marked as required or optional. You can also add placeholder text and help text to guide entrants on what good answers look like.
URL fields and auto-embeds
URL fields are useful because AwardKit automatically detects and renders rich previews for supported platforms. When an entrant pastes a YouTube link into a "Case study video" field, judges see an embedded video player directly on the entry detail page rather than a plain URL.
Supported platforms: YouTube, Loom, and Twitter/X.
For files like portfolios, decks, or PDFs, ask entrants to upload to Google Drive, Dropbox, or a similar service and paste the public link into a URL field. Judges and organizers can click through to view the file.
Deadline
Set a Deadline in the Setup card to automatically close entries at a specific date and time.
After the deadline:
- The entry form shows an "Entries closed" message
- Existing entries are locked for editing by entrants
- As an organizer, you can still edit entries and add new ones manually via Add entry
- The public entry gallery becomes available
Entry fees
Entry fees, pricing tiers, and discount codes are configured separately on the Categories tab. The entry form automatically reflects the active fee, the active pricing tier, and any discount codes the entrant applies.
Tips
- Less is more. Five required questions is enough for most programs. The longer the form, the lower your completion rate.
- Use URL fields for evidence. Linking to a Drive or Dropbox file is faster for entrants and judges than reading a long text field.
- Pre-fill placeholder examples so entrants understand the expected format.
- Test the form yourself before opening entries. Submit a test entry from a different account, then delete it.