Entry Gallery

Your program page can showcase entries publicly with winner badges. This turns your awards program into a marketing asset for next year and a recognition asset for the winners themselves.

Choosing when the gallery goes public

The gallery is governed by one setting, Gallery visibility, behind the Gallery button at the right end of the Entrant pages tab bar (it is there before the first entry arrives, so a confidential program can set it up front):

• Hidden: "The gallery is never public. Entries stay confidential." Use this for programs where entries contain sensitive material or where only winners should ever be shown.
• After entries close: "The gallery goes public automatically when the entry period ends." It opens the moment the entry deadline passes, before judging. Good for public-vote programs and showcases where visibility is part of the reward.
• When results are published (the default): "The gallery goes public when you publish results." Entries stay private through judging and appear with their winner badges the day you publish.
• Organizer team only: "Only members of your organization can open the gallery, after signing in. It never goes public." See A private gallery for your team.

Until the gallery is open, visitors who reach it see a placeholder: "Entries coming soon" while entries are still open, or "Gallery opens with the results" while you judge. Use View public gallery page (View gallery page with Organizer team only) to check what visitors see.

A private gallery for your team

Choose Organizer team only when entries are confidential but you still want to show them, for example to your leadership in a meeting or on a screen share. The gallery opens at the same address at any time, whatever the entry period or results:

• Members of your organization see every entry, in the same cards and detail panel as the public gallery. Each card lists what the entry contains (prototype, video, audio, documents, images, and links), up to four, then a "+N" count. The detail panel also shows the files entrants uploaded: images, documents, videos, and web pages, which open as they do on the entry page. Questions set to Never under Judges stay out, as on the public gallery. See What judges see.
• Anyone else who opens the link is asked to sign in first. After signing in, members land back on the gallery; everyone else gets a page not found, as if the gallery did not exist.
• The page carries a banner in your program's brand color: "Private gallery. Only members of {your organization} can open this page. Entries marked Ineligible are not shown." It is never indexed by search engines.
• On the program page, members get a View entry gallery button whether entries are open or closed, with the note "Organizer view. The gallery is private to your organization. Visitors and entrants don't see this button." Nobody else sees a link to the gallery.

To let someone outside your team see it, invite them to your organization first. See Organizations.

What's shown publicly

Entries marked Ineligible never appear in the gallery, whatever the visibility setting. The public entry gallery shows:

• The entry name, its entry summary, and its cover image (the first image uploaded to a Media question)
• The links the entry answered with, each labelled by its site (for example claude.ai or youtube.com).
• The categories the entry was submitted to, when the program has two or more. With a single category, the gallery skips the category filter, the category badges, and the category count, since every entry would carry the same name. Search works either way.
• The award (if any) the entry received, with a colored badge
• The entrant names, and a detail panel that opens when a visitor clicks the card, with the Description (the entry summary), the Links (YouTube and Loom links play inline), the Categories, and the Team

Answers to questions set to Never under Judges are never published: their links stay off the cards, and a summary question set to Never leaves the summary off too. See What judges see. Uploaded files never appear on the public gallery beyond the cover image; files and their chips on the cards are for the Organizer team only gallery.

If your organization turns off Tracking on public pages, YouTube and Loom answers show as plain links instead of embedded players. See Organizations.

In Test mode the gallery carries the same "Test mode preview." banner as the program page, so you can check the layout with sample entries before anyone else sees it. See Test mode and going live.

Linking to the gallery from your site

The gallery lives at awardkit.io/your-organization/your-program/entries. Embed the link on your organization's site, in your annual report, or in marketing emails. Winners can share the gallery link on LinkedIn, in their newsletter, or as a portfolio asset, and their certificate has its own public link (see Entrant certificates).